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FORMALITIES ASSISTANT

FORMALITIES ASSISTANT

Location London
Job Type Immediate Start Graduate Role
Salary £42000 - £47000 per annum
Sector Business and Management


FORMALITIES ASSISTANT
Location: London
Salary: £42K to £47K dependent upon experience (also Bonus and Excellent Benefits)
Opportunity To work within the International section within the Formalities team of a leading patent and trade mark attorney.
Our Client
We are working with a leading firm of Patent and Trade Mark Attorneys. Their IP (intellectual property) experts obtain patent protection for inventions and trade mark protection for brands. Our client is a market leader within the UK, USA and Japanese markets. They work with SME firms, growing businesses and corporate clients.
The working culture within our client is professional and caring as opposed to being corporate and hierarchical. They have a low staff turnover and they focus on providing a good work-life balance.
The Role:

  • Monitoring deadlines, Processing incoming emails, Post and inputting deadlines onto the system for Patent, Design and Utility Model applications
  • Reporting Official Filing Receipts, Publication, Grant details and Letters Patent Documents to our clients
  • Scanning incoming post into the Document Management System
  • Instructing and monitoring the filing of stage 1 (Request to record) and stage 2 (Registration and grant) applications
  • Dispatching and monitoring the return of executed forms from the client and sending those onto the Foreign attorneys for filing at the local Patent Offices
  • Monitoring and maintaining the International team's email inbox
  • Monitoring and maintaining the daily International team staff reminder list
  • Ordering and monitoring receipt of the Certified Copies of Priority Documents and forwarding those onto the Foreign attorneys for filing at the local Patent Offices
  • Regular liaison with clients, Foreign attorneys, fee earners and others members of the firm
  • Other ad hoc duties that may arise


Required Skills and Qualities:

  • CIPA qualification (preferred)
  • Proven experience in a Formalities department ( International section preferred)
  • High level of Inprotech experience
  • Strong literacy skills and a good eye for detail
  • Able to work under pressure and to meet tight deadlines calmly and efficiently
  • Strong communication skills as expected to liaise confidently with fee earners, clients and all other members of the firm
  • Have a flexible attitude and willing to stay late if needed
  • Be willing to learn, share knowledge and work as part of a team

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